- Only someone with ERC CO permissions for the particular course type in the country in question can organise ERC courses.
- Requesting CO permissions:
- Applications to become CO should be made in writing and include the following information: A description of the organisation (including a mission statement, location(s), working area, board of directors/management, kinds of courses organised, numbers of certificates, number of instructors, education of instructors, quality control measures, number of staff, website address, ...) The decision to approve CO permission will be taken by the self–sufficient NRC or in other cases, the chair of the ICC for that course type.
- Requests from organisations to receive CO permissions in a country without an NRC can be supported by the relevant ICC chair and GPC (General Purpose Committee – see ERC statutes) on the additional condition that a CCA is signed.
- Individual requests from FI to receive CO permissions for a provider course in a certain country which is not the residence of the FI and that target country does not have an NRC can be supported by the relevant ICC Chair on the conditions that
This request has the support from the FI’s NRC.
There is an exact plan, vision and goal.
The FI, as a CO, takes responsibility from an organisational and financial point of view.
- The self-sufficient NRC or in other case the ICC chair may grant CO permissions, based on the criteria of 4.14. In case a prioritisation is required, this is based on objective, pertinent criteria, both prioritisation and criteria subject to an appeal on a JICC level.
- CO permission is granted for a period of up to two years at the end of which the permission will be evaluated by the Self-Sufficient NRC or the chair of the ICC for that course type. A decision will be taken whether to renew and points for improvement will be shared. In the case of severe violation of the CO conditions or repeated recommendations without improvement, CO permission can be withdrawn or not renewed.
- Where concerns about individual COs have come to light they may be assessed and reviewed at any time at the discretion of the Self-Sufficient NRC or the chair of the ICC for that course type. These structures reserve the right to revoke CO permissions.
- Course Organisers have to meet the following conditions:
- To have adequate administrative and secretarial resources
- To have access to a sufficient number of faculty members to run the required courses
- To comply with this ERC Course Rules document
- To make available the training materials required for each course
- To be able to deliver these training materials in a timely manner to the course venues
- To be able to organise the necessary course catering facilities
- To use only official ERC manuals for ERC courses (Preliminary versions of translated manuals can be used additionally to the official ERC manual)
- To facilitate agreed course visits and reviews by ERC and NRC, to consider any subsequent recommendations, and to implement them as appropriate
- To organise a sufficient amount of courses as decided by the Self-Sufficient NRC or the chair of the ICC for that course type. A guideline figure would be 2 courses every 2 years for each course type.
- To keep a record of participant results for the duration of validity period of their qualification, with a maximum of 5 years.
- To organise ERC courses efficiently including the following:
- Register courses in advance in the Course Management System (CMS)
- Provide correct and complete data
- Send information to participants and instructors in advance of the course, to include venue, lodging, timing, programme, any pre-tests, and if relevant a copy of the appropriate manual(s)
- Create ERC certificates via the CMS and issue to successful participants; create ERC letters of attendance via the CMS and issue to those who were not successful or were not tested.
- Handle efficiently the financial obligations related to courses:
* Collect participation fees correctly
* Reimburse travel and other expenses incurred by instructors in a timely manner
* Settle ERC and NRC invoices related to courses by the due dates
- To encourage all participants to fill in ERC online course evaluation forms, to consider such evaluations, and to take appropriate action to rectify any shortcomings reported
- To accept, as far as possible, ICs and CDCs from within and from outside the COs own organisation, as a faculty member on their courses, free of charge.
- To make sure that faculty members are indemnified for civil liability.
- The Course Organiser liaises with the Course Director and with the NRC or ERC Office/CMS.